ADAPT Methodology® Blog

From Project To A Product Mindset: The Fallacy of Tracking Hours


In the modern era of software development and digital transformation, there's a paradigm shift from a project mindset to a product mindset. This shift is not just a change in terminology but a fundamental alteration in how businesses approach value creation.


However, as organizations transition, a common mistake emerges the obsession with tracking hours. This practice, rooted in the industrial era, is not only outdated but can be detrimental to the very essence of the product mindset.


ADAPT Methodology® is a unique Digital Product Development framework to change traditional project-centric companies toward product-led companies!


Society changed and leaders need support in the way how they lead and design their digital product organizations, that is the reason why the ADAPT Methodology® was created.

The Industrial Era Hangover

The industrial era was characterized by assembly lines, factories, and a focus on maximizing output. The more hours workers put in, the more products were produced. Efficiency was measured in terms of hours worked and units produced. This made sense in an era where physical production was the primary source of value.


However, the software and digital industries operate on a different principle. Here, value is not derived from the sheer volume of output but from the quality, relevance, and impact of what is produced. Yet, many leaders, still trapped in the industrial era mindset, continue to emphasize hours as a primary metric.

Output Metrics vs. Outcome Metrics

The crux of the issue lies in the difference between output and outcome metrics.


Output Metrics: These are quantitative measures of what is produced. In the context of software development, this could be lines of code written, number of bugs fixed, or hours worked. While these metrics have their place, they don't necessarily correlate with the value delivered to the customer or the business.


Outcome Metrics: These focus on the impact and value derived from the work done. For software products, this could be user engagement, customer satisfaction, revenue generated, or user retention rates. Outcome metrics provide a clearer picture of how a product is performing in the market and its actual value to users and the business.


By emphasizing hours worked (an output metric), leaders are missing the bigger picture. They're focusing on the trees and missing the forest. It's akin to judging the success of a movie by the number of reels used rather than its box office performance or audience reception.

Why Tracking Hours is Counterproductive

  1. Stifles Innovation: When developers are pressured to account for every hour, they're less likely to spend time on innovative solutions, experimentation, or learning. They might opt for the quickest solution, not necessarily the best one.
  2. Misaligned Priorities: By focusing on hours, teams might prioritize tasks that take longer or seem more 'important' based on time spent, rather than those that deliver the most value.
  3. Burnout and Morale: Constantly tracking hours can be stressful. It sends a message that presence is more important than performance, leading to longer hours, burnout, and decreased morale.
  4. Lack of Flexibility: Modern software development practices, like Agile, emphasize adaptability and iterative development. A strict focus on hours is rigid and can hinder the flexibility required to adapt to changing requirements or market conditions.

Embracing the Product Mindset

To truly embrace the product mindset, organizations must:

  1. Focus on Value: Prioritize tasks and features based on the value they deliver to users and the business, not the time they take.
  2. Empower Teams: Give teams the autonomy to decide how best to achieve their goals. Trust that they know how to manage their time effectively.
  3. Adopt Relevant Metrics: Shift from output metrics like hours worked to outcome metrics that reflect the product's performance and impact.
  4. Foster a Learning Culture: Encourage experimentation, learning, and innovation. Recognize that failure is a part of growth and that not every hour needs to directly correlate with tangible output.

The Limitations of Hourly Metrics

While tracking hours might have been a suitable measure for factory workers in the industrial age, it's a flawed metric for today's knowledge workers, especially in fields like software development. Here's why:

  1. Complexity and Creativity: Modern tasks often require deep thinking, creativity, and problem-solving. These processes can't be rushed or easily quantified in hours. Two developers might spend the same amount of time on a task, but the quality and effectiveness of their solutions could be vastly different.
  2. The Illusion of Productivity: Just because someone is clocking in more hours doesn't mean they're more productive. They might be facing distractions, redoing tasks, or stuck in unproductive meetings. Conversely, someone working fewer hours might be delivering higher value through efficient and focused work.
  3. The Quality of Work-Life Balance: A culture that emphasizes long hours often compromises work-life balance. This not only affects employee well-being but can also lead to decreased productivity in the long run due to burnout and decreased morale.

The Evolution of Modern Work

As we delve deeper into the 21st century, the nature of work and the metrics we use to measure success must evolve. The digital age, characterized by rapid technological advancements and a globalized economy, demands a fresh perspective on how we approach productivity and value creation.

Towards a More Holistic Approach

To move away from the outdated hour-tracking mindset, organizations should:

  1. Promote Results-Oriented Work Environments (ROWE): In a ROWE, employees are evaluated on their results and outcomes, not the hours they put in. This approach gives employees the flexibility to manage their time as they see fit, leading to increased autonomy and job satisfaction.
  2. Encourage Continuous Feedback: Instead of waiting for annual reviews, foster a culture where feedback is continuous. This allows for real-time adjustments and ensures that everyone is aligned with the organization's goals.
  3. Invest in Training and Development: Equip your teams with the skills and knowledge they need to succeed. This not only boosts productivity but also ensures that employees feel valued and invested in.
  4. Leverage Technology: Use modern tools and platforms to track progress, manage tasks, and facilitate communication. This can help in focusing on the actual work rather than bureaucratic processes.

The Human Element in the Digital Age

While technology and processes are pivotal in the transition from a project to a product mindset, we must not forget the human element. After all, it's people who drive innovation, adapt to changes, and ultimately determine the success of a product.

Understanding Motivation

One of the pitfalls of an hours-focused approach is that it often misunderstands what truly motivates knowledge workers. Unlike repetitive tasks in factories where output might linearly correlate with hours, creative and cognitive tasks thrive on intrinsic motivation. Factors such as autonomy, mastery, and purpose play a significant role in driving productivity and innovation.

  1. Autonomy: When employees have control over their tasks, time, and techniques, they feel a sense of ownership. This autonomy can lead to increased job satisfaction and higher quality work.
  2. Mastery: The desire to get better at something that matters is a powerful motivator. Organizations that provide opportunities for continuous learning and skill development tap into this intrinsic motivation.
  3. Purpose: When individuals understand the bigger picture and see the impact of their work, they are more engaged and driven. Connecting daily tasks to larger organizational goals can provide this sense of purpose.

Building Trust and Collaboration

A product mindset requires a high degree of collaboration between different teams – from developers and designers to marketing and sales. Trust is the foundation of such collaboration.

  1. Open Communication: Foster an environment where team members can freely share ideas, concerns, and feedback without fear of retribution.
  2. Recognize Effort and Achievements: Regularly acknowledging and rewarding contributions can go a long way in building trust and morale.
  3. Encourage Cross-Functional Collaboration: Break down silos by encouraging teams to work together. This not only leads to better products but also fosters a culture of mutual respect and understanding.

The Future is Agile and Adaptable

The digital age is characterized by rapid changes. To keep up, organizations need to be agile and adaptable. This goes beyond just adopting Agile methodologies in software development. It's about cultivating a mindset that embraces change, values feedback, and is always ready to pivot based on new information or market conditions.


As organizations continue their journey from a project to a product mindset, it's essential to remember that this transition is as much about people as it is about processes. By understanding what truly motivates knowledge workers, building trust and collaboration, and fostering an agile and adaptable culture, organizations can navigate the challenges of the digital age and emerge as leaders in their respective fields.


The future belongs to those who not only adapt to change but also drive it. And at the heart of this change lies the balance between technology, processes, and the human spirit. The shift from a project to a product mindset is not just about changing terminologies or processes; it's about embracing a new way of thinking. It's about understanding that in the digital age, value is derived from outcomes and impacts, not just outputs.


In conclusion, as organizations transition from a project to a product mindset, it's crucial to shed outdated practices and metrics from the industrial era. Tracking hours might give an illusion of productivity, but it's a shallow metric that overlooks the true essence of value creation in the digital age. By focusing on outcomes, empowering teams, and fostering innovation, businesses can navigate this paradigm shift successfully and thrive in the modern landscape.

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We enable leaders to become highly valued and recognized by adapting their project-centric company into a product-led company, society changed and leaders need support to adapt their companies to the digital era, that is the reason why the ADAPT Methodology® was created!


If you are interested in knowing if your company is a project-centric or a product-led company simply take our Project To Product Scorecard.


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